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Tech Tips

Tech for the Office

When it comes to technology, it is easy to become overwhelmed by the endless apps and tools that are meant to help you, but often feel like they hinder the traditional workflow. Read this blog to find out about some plug-ins and apps that we recommend to help simplify your day-to-day routine.

 

Tech Tips for Email

 

If you think you get more emails every day than you did the last, you may be right. The average person receives 88 emails a day and sends just around 34. If you want to cut down on the number of emails you receive, check out Unroll, which compiles all the marketing and mass emails you have into one daily email. Instead of 20 emails spamming you from chain retailers, you will have one long email. Or, conversely, the website allows you to unsubscribe from retailers you no longer wish to receive messages from at all.

 

Trying to send an email and actually have people read it? This may seem like a simple request, but when you have 88 emails to read, some may be missed. There are even tech tips for when it is best to send emails. 10 am is the best time to send emails, followed by 8pm, 2pm, and 6am. These are the top times people read email; so catch them while you can!

 

Tech Tips for Planning Your Schedule

 

If you work in a particularly collaborative environment, you may be used to countless meetings and the struggle of planning your day, week, or month. In order to simplify, try using Calendly. This website integrates your calendar and allows others to add to it. Let’s say Jane wants to schedule a meeting with you. She can go onto your Calendly and see what days and times you are free. She can then sign up for a slot with her email and phone number. You save time coordinating schedules and have instant reminders of meetings.

 

Once you have a team meeting, it is helpful to know who is responsible for what portion of the work and when their portion is due. Enter: Asana. During a team meeting you can use this website or app version to type in the project details and goals. You can then break up the goals into tasks and subtasks for individual team members. No longer will you double up on a task or have confusion over when something is due.

 

Apps to Simply Your Life

 

  • Instapaper – If you read or scroll multiple websites on a daily basis, this may be a good solution for you. You can save, highlight, and add notes to stories, all of which are saved in one place for future sharing.
  • Wunderlist – This app is perfect for list-makers. You can set reminders, create lists, share lists, write notes, and streamline your to-do list.
  • Rescue Time – This runs in the background on your phone and computer, tracking your daily habits to see where you are wasting time, as well as where you can be more efficient.

 

With the help of these tech tips, you’ll be able to impress everyone in the office with your tech-savvy.

 

By: Diana Michel

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